Owners and operators of underground storage tanks should establish consistent recordkeeping procedures that document compliance activities throughout the life of the system. Accurate records can help demonstrate compliance during inspections and audits.

What records should businesses maintain?

Depending on the facility, records may include registrations, permits, inspection reports, leak detection logs, maintenance records, testing results, operator training documentation, repair records, release reports, and correspondence with regulatory agencies.

Why is good recordkeeping important?

Well-organized records help businesses respond to inspections, identify maintenance trends, demonstrate compliance efforts, and support informed operational and legal decision-making.

Best practices

Use standardized filing procedures, retain records for required periods, perform periodic internal audits, maintain electronic backups, promptly update documentation after inspections or repairs, and regularly review compliance obligations.

Common misconceptions

Good compliance is not enough if it cannot be documented. Missing or incomplete records may create unnecessary regulatory concerns even when equipment is operating properly.

Key Takeaways

  • Maintain complete compliance records.
  • Organize documentation for easy retrieval.
  • Perform periodic record audits.
  • Keep electronic backups.
  • Update records after inspections, testing, and repairs.

When should you contact an attorney?

Consult an environmental attorney when responding to regulatory inspections, addressing documentation deficiencies, evaluating compliance programs, or resolving NJDEP enforcement matters involving underground storage tanks.

Contact The Law Office of Alan S. Ashkinaze

The Law Office of Alan S. Ashkinaze advises commercial property owners, industrial businesses, fuel distributors, and other regulated entities throughout New Jersey on underground storage tank compliance, environmental recordkeeping, remediation, and NJDEP enforcement.